• Full Time
  • Lagos
  • No. of Vacancies: 3
  • Experience: 1 - 3 Year
  • Posted 6 months ago

Role Summary

  • The Facility Manager is responsible for the day-to-day operational management of the facility through implementation of policies, procedures and programs required by the client and the company.
  • The ultimate goal is to assure a well-managed well maintained property or portfolio of properties with emphasis on positive and timely response to the concerns and needs of the clients occupying the property.

Responsibilities

  • Conduct periodic unannounced property inspections on weekends, nights and early mornings to determine the performance of key service providers, i.e. janitorial service, landscaping, security, technician/handyman services, etc.
  • MBWA – Manage by walking around.
  • Involvement and input required with the Portfolio Manager for the selection of service providers.
  • Assure full compliance of all service providers with property specifications and standards.
  • Responsible for daily inspection and supervise Preventive Maintenance plans for the following:
  • The building including ceiling, walls, floors, windows, etc.
  • The generators
  • All offices within the building
  • The premises grounds including the parking facilities.
  • Sanitation with a strong focus on the toilets.
  • Possible annex locations within the facility.
  • Oversee the correction of maintenance issues that relate to the interior space and exterior of the building, as applicable.
  • Manage property to identify, prevent, address, and eliminate all environmental, health and safety issues.
  • Conduct regular periodic fire and life safety inspections.
  • Provide for records destruction services as needed to protect proprietary information.
  • Monitor utility usage and make adjustments in usage patterns to minimize costs.
  • Provide project management services for small projects as directed by management. Additionally, the Facility Manager is involved and serves as a resource for all interior planning, furniture reconfiguration and internal moves of the clients.
  • Conduct periodic property review to prepare and maintain plans for handling major storms, security risks and other extraordinary events.
  • Maintain liaison relationship with Landlords or Landlord Representatives.
  • Review and understand Leases.
  • Produce monthly reports, including an operations summary of completed and planned operations activity.
  • Assist Project Management and Engineering, Design and Construction personnel – Protect the property.
  • Provide for the provisioning of administrative / office services as needed by client occupant organizations.

Client Relations:

  • Respond positively and promptly to daily client needs.
  • Assure consistent approach to addressing client needs.
  • Lead Team meetings.
  • Conduct periodic customer surveys.
  • Advise clients of fire hazard and regulatory compliance requirements in your workspace.

Financial:

  • Contribute to the preparation of annual operating budgets and implement the day-to-day management of the facility within the parameters of the budget.
  • Receive, review, code and sign supplier invoices.
  • Maintain ongoing communications with head office Accounts Department and appropriate Accounting Manager.
  • Site Float Management • Develop capital requirements and budget as required.

 

Administration:

  • Provide services and contact information updates required.
  • Supervise and direct the work of assigned employees/contract staff.
  • Annual review of staff performance.
  • Ensure compliance with all training activity and schedules for subordinates and team members, working within the Company policies and procedures.
  • Keep emergency contact lists up to date and distributed to the necessary people, i.e. immediate managers, security.
  • Maintain emergency procedures.
  • Maintain fire safety plans.

Requirements

  • BSc/BA in Engineering, Business Administration or relevant field
  • Proven experience as Facilities Manager or relevant position
  • Well-versed in technical/engineering operations and facilities management best practices
  • Knowledge of basic accounting and finance principles
  • Excellent verbal and written communication skills
  • Excellent organizational and leadership skills
  • Good Reporting and administrative writing skill
  • Good analytical/critical thinking
  • Relevant professional qualification e.g. IFM, PFM, IFMA etc. will be an advantage

 

Application Deadline: June 19, 2020